HIRING CEO PRODUCTIONS TO MANAGE YOUR EVENT
CEO Production manage the details so that you don't
CEO Productions is able to put together a team to
manage all the details of your corporate event or
live band production.
Utilizing the skills of successful meeting and event
planners, CEO Productions can help make your event
a huge success.
First we will sit down and discuss with you the tasks
that are needed to conclude a successful event. This
will include a punch list of items required to be
met to make sure that all the elements will be completed
in a timely manner.
Second, we will provide a timeline of items to be
achieved. The list of needed activities will be placed
in order with deadlines set for the achievement of
these tasks. Items will be separated into Pre-, On-Site,
and Post- categories. This will make certain that
the items are seen clearly away from items to be achieved
at a different segment of the process.
Each of these items will be gone into detail fleshing
out additional needs that may be hidden within each
Third, tasks will be reviewed for potential delegation.
If efficiency or cost savings results through the
delegation of some of the tasks required for an event,
CEO Productions will proudly delegate such functions
to help ensure the highest-quality corporate event
possible for our clients.
Here is a sample timeline:
15-12 MONTHS before the event
o Suggest program and "needs" list subjects
o Define audiences
o Determine needs
o Draft theme/title
o Determine pricing
o Establish program budget
o Select dates
o Conduct site inspections
o Book meeting, banquet, and sleeping room space
9-12 Months before the event
o Determine speakers
o Determine agenda: business and social
o Contact speakers
o Contract transportation: ground and air
o Coordinate facility needs
o Send "save the date" mailings to audiences
o Solicit exhibits and sponsors
6-9 MONTHS before the event
o Review program needs
o Review audiovisual needs
o Review and refine budget
o Select catering and event menus and themes
o Communicate with vendors
o Establish registration procedure
o Design registration materials
Even if no total delegation occurs, there still has
to be a delegation timeline. This is because there
are always committees, suppliers, caterers, hotels
or other 3rd parties involved in the process that
will have to be communicated with during the process.
This ensures that communication is happening in a
timely manner and that issues are being resolved prior
to them becoming problems.